The Challenge
The organization needed to migrate a legacy SharePoint 2010 Extranet portal migration to SharePoint Online while modernizing site provisioning, external collaboration, and approval-driven governance processes with minimal disruption.
Our Solution
InnovaGrid Tech delivered a Power Platform-centric solution using Power Apps, Power Automate, Azure Functions, and Microsoft 365 services with strong ALM and governance practices.
Power Apps – Site & User Provisioning
- Built request applications for site provisioning and external user onboarding.
- Captured structured inputs for site type, access level, and permissions.
- Delivered intuitive forms for internal and external collaboration requests.
Power Automate – Multi-Level Governance Workflows
- Implemented multi-stage approval workflows for site creation requests and external user provisioning requests.
- Automated notifications, approvals, and status tracking.
- Ensured compliance-driven approval routing across business units.
Automation & Backend Integration
- Used Azure Functions to trigger automated SharePoint Online site creation.
- Automated external user guest provisioning in Azure AD.
- Automated lifecycle actions such as site archival, deactivation, and user cleanup.
ALM & Best Practices
- Implemented structured Application Lifecycle Management (ALM) across environments.
- Managed Development, Test, and Production deployment pipelines.
- Followed reusable component and modular design approaches.
- Ensured secure integration with Azure AD and Microsoft 365 services.
- Conducted code reviews, unit testing, and standard governance practices.
Key Results
- Fully automated the site and external user provisioning lifecycle.
- Reduced manual effort through Power Automate-driven approvals.
- Improved security and compliance with governed access control.
- Enabled faster deployment of collaboration workspaces in SharePoint Online.
- Established a scalable ALM-driven Power Platform solution.
