PORTFOLIO

Global Enterprises

Intranet & Collaboration Automation

SharePoint Intranet & Collaboration Platform

Automating enterprise intranet communication and workspace management across SharePoint Online using Power Automate, Power Apps, SQL Server, and custom integrations to reduce manual effort and improve collaboration.

Sector / Focus: SharePoint intranet collaboration platformSharePoint OnlineSharePoint IntranetPower AutomatePower AppsViva Engage

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The Challenge

Customers needed automation of intranet communication, SharePoint intranet collaboration platform and workspace management across SharePoint Online, with reduced manual effort for news publishing, workspace provisioning, and notifications.

Our Solution

InnovaGrid Tech implemented multiple Power Automate-driven automation solutions integrated with SharePoint, SQL Server, and Power Apps.

Noticeboard News Synchronization

Implemented scheduled flows to synchronize news from SQL Server to SharePoint Lists.
Enabled SharePoint search indexing for improved content discoverability.

Viva Engage News Publishing

Implemented event-driven flows triggered via webhooks.
Automatically published news to Viva Engage for wider employee engagement.

Workspace Request Automation

Integrated Power Apps with custom connectors.
Automated approval and provisioning workflows for SharePoint and Microsoft Teams workspaces.

Data Integration & Notifications

Used custom APIs and connectors for backend integration.
Automated role-based notifications for users and managers.

Key Results

Eliminated manual effort in news publishing and workspace creation.
Enabled faster communication across enterprise intranet channels.
Improved employee engagement through automated Viva Engage updates.
Streamlined approval workflows and reduced processing delays.

Measurable Outcomes

EliminatedMANUAL NEWS PUBLISHING

AutomatedWORKSPACE PROVISIONING

FasterENTERPRISE COMMUNICATION

Case Study FAQs

What was the main challenge with the enterprise intranet?▾

Customers needed to reduce manual effort in intranet communication and workspace management, particularly for news publishing, workspace provisioning, approvals, and notifications.

Which technologies were used for the intranet automation solution?▾

The solution used SharePoint Online, Power Automate, Power Apps, SQL Server, custom APIs, and custom connectors.

How was intranet news publishing automated?▾

Scheduled Power Automate flows synchronized news from SQL Server to SharePoint Lists, while event-driven flows automatically published news to Viva Engage.

How was SharePoint and Teams workspace provisioning automated?▾

Power Apps and custom connectors were integrated with Power Automate to automate approval and provisioning workflows for SharePoint and Microsoft Teams workspaces.

How were users and managers notified?▾

Custom APIs and connectors were used to automate role-based notifications for users and managers.

What were the main benefits of the solution?▾

The solution eliminated manual news publishing and workspace creation, accelerated enterprise communication, improved employee engagement, and streamlined approval workflows.

Table of Contents

Project Specs

Client Sector:Global Enterprises

Primary Focus:SharePoint intranet collaboration platform

Technologies & Tools:

SharePoint OnlineSharePoint IntranetPower AutomatePower AppsViva EngageMicrosoft TeamsSQL ServerCustom ConnectorsWorkflow AutomationWorkspace ProvisioningEnterprise CollaborationDigital Workplace

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